Lj
Barista/Assistant
Top Skills
Microsoft SuiteGoogle WorkspaceCommunication
Search vetted Administrative Assistants and shortlist in minutes
See their work and rates, message the ones worth talking to, and hire without a recruiter in the middle.
Top in Admin
Peris
Chief Writer, Editor and Executive Assistant
Top Skills
CommunicationAdministrative SupportOrganizational Skills
Shem
Field Station Manager
Top Skills
Administrative Systems & Workflow DesignDocumentation Management & Audit ReadinessCompliance Tracking & Record Keeping
Gia
Administrative and Financial Coordinator
Top Skills
Microsoft Office SuiteGoogle WorkspaceAdministrative Support
Rosemary
Administrator
Top Skills
Communication SkillsCore Administrative SkillsTask Prioritization
Loice
Administrative and Operations Professional
Top Skills
Administrative Operations ManagementOperational Process & Systems ManagementDigital Organization & Document Management
Fernanda
Virtual Receptionist
Top Skills
Customer ServiceCall ManagementProblem Solving
Jaine
Business Partner Administrativo
Top Skills
Process ImprovementData AnalysisContract Management
Laura
Administrative Assistant
Top Skills
Documentation ManagementCompliance and Regulatory KnowledgeAdministrative Support
Ashley
Senior Executive Assistant
Top Skills
CommunicationExecutive Administrative SupportTravel Arrangements
Jose
Case Resolution Specialist
Top Skills
Administrative ManagementCommunicationMicrosoft Office
Zinathi
Senior Administration Officer
Top Skills
Operational Process ImprovementAdministrative Operations ManagementDocument Management
What an Administrative Assistant does
They keep the day-to-day running so the rest of the team can move fast. Day to day that means:
Managing schedules, meetings, and internal coordination
Maintaining records, documents, and data with accuracy
Handling correspondence, invoices, and routine follow-ups
Supporting the team with reports, prep, and logistics
A strong one is organized enough that things simply don’t fall through. Most teams hire one once admin work starts eating into everyone else’s day.
What to look for in an Administrative Assistant
The tell is how organized their own systems are. A good one has a place for everything. When you interview, look for:
Experience keeping schedules, records, and documents in order
Accuracy and attention to detail
Clear, professional communication
Tools a strong one should know:
Google WorkspaceMicrosoft 365NotionSlackQuickBooksAsanaZoom
What an Administrative Assistant costs
One flat $1,999 placement fee when you hire, whatever the rate. No percentage of salary.
Get StartedHow hiring works
Search.
Describe the role like you'd say it out loud. Get matched in under a minute.
Scout OS vs the alternatives
| Hiring locally | Job boards | Traditional recruiter | Scout OS | |
|---|---|---|---|---|
| Cost | $90k–$130k/yr salary | Free to post, costly in time | 15–30% of salary, $15k–$30k on a $100k hire | $99/mo + $1,999 flat |
| Time to shortlist | Weeks | Days of sorting | 1–4 weeks | Under a minute |
| Who vets | You | Nobody | The recruiter | Done. ~1 in 300 makes it on |
| Who picks | You | You | The agency | You |
| If it fails | You eat it | Start over | Sometimes a replacement | Next placement free |
| Lock-in | Full salary | None | Retainer or contract | Cancel anytime |
A recruiter's fee scales with the salary, so the better the hire, the more it costs you. On Scout OS it's flat. $1,999 is $1,999 whether the person earns $40,000 or $120,000.
Common questions
Because you see the actual person, their work, and their rate before you talk to anyone — no blind trust in a recruiter's shortlist.
Every profile goes through skills verification and reference checks before it’s searchable. Roughly 1 in 300 applicants makes it onto the platform.
LATAM, Africa, South Asia, and Europe are all searchable and filterable right on the platform.
Your next placement is free — no separate agency fee, no starting the search over from zero.
Everything you need to onboard and pay your hire compliantly is included once you place them.
$100/mo for full access to profiles and messaging, plus a flat $1,999 placement fee when you hire — no percentage of salary.
Search and get matched in under a minute. Most teams shortlist and interview within a week.