Karabo
Closer | Admin & Virtual Assistant Support
Top Skills
Inbox ManagementEffective verbal and written communicationTime management
Search vetted Virtual Assistants and shortlist in minutes
See their work and rates, message the ones worth talking to, and hire without a recruiter in the middle.
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Top Skills
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What a Virtual Assistant does
They handle the operational work that doesn't need you specifically, so you can spend your time on the work that does. An offshore virtual assistant typically covers:
Calendar management, scheduling, and rescheduling without you having to coordinate
Email triage, drafting responses, and routing anything that needs your judgment
Travel booking, expense management, and vendor coordination
Research tasks: prospecting, gathering information for a project, finding the answer you don't have time to look up
The dozen small things that pile up across a week and never quite get to the top of your list
A strong virtual assistant operates with autonomy and learns your patterns fast. After a few weeks they're making decisions you'd make and only flagging the things that genuinely need you. Most founders and small business owners hire one when they realize their week is half admin and half actual work, and the math on offshoring the admin starts looking obvious.
What to look for in a Virtual Assistant
The tell is whether they ask you about your week and your priorities before they start describing what they can do. A weak one runs through a checklist. A strong one wants to understand what's actually slowing you down. When you interview, look for:
A previous principal or client they worked with for multiple years, not someone who churns through assignments
Comfort being held accountable for outcomes, not just hours
Honesty about what's outside their lane. The good ones tell you when something would need a specialist
Avoid anyone who promises they can do everything equally well.
Tools a strong one should know:
Google WorkspaceMicrosoft 365SlackNotion or ClickUpCalendlyLoom for async communicationChatGPT or Claude as a thinking partnera project management tool the team uses
What a Virtual Assistant costs
One flat $1,999 placement fee when you hire, whatever the rate. No percentage of salary.
Get StartedHow hiring works
Search.
Describe the role like you'd say it out loud. Get matched in under a minute.
Scout OS vs the alternatives
| Hiring locally | Job boards | Traditional recruiter | Scout OS | |
|---|---|---|---|---|
| Cost | $90k–$130k/yr salary | Free to post, costly in time | 15–30% of salary, $15k–$30k on a $100k hire | $99/mo + $1,999 flat |
| Time to shortlist | Weeks | Days of sorting | 1–4 weeks | Under a minute |
| Who vets | You | Nobody | The recruiter | Done. ~1 in 300 makes it on |
| Who picks | You | You | The agency | You |
| If it fails | You eat it | Start over | Sometimes a replacement | Next placement free |
| Lock-in | Full salary | None | Retainer or contract | Cancel anytime |
A recruiter's fee scales with the salary, so the better the hire, the more it costs you. On Scout OS it's flat. $1,999 is $1,999 whether the person earns $40,000 or $120,000.
Common questions
Because you see the actual person, their work, and their rate before you talk to anyone — no blind trust in a recruiter's shortlist.
Every profile goes through skills verification and reference checks before it’s searchable. Roughly 1 in 300 applicants makes it onto the platform.
LATAM, Africa, South Asia, and Europe are all searchable and filterable right on the platform.
Your next placement is free — no separate agency fee, no starting the search over from zero.
Everything you need to onboard and pay your hire compliantly is included once you place them.
$100/mo for full access to profiles and messaging, plus a flat $1,999 placement fee when you hire — no percentage of salary.
Search and get matched in under a minute. Most teams shortlist and interview within a week.